Keep EX equipment identity and inspection evidence connected.
Bring the equipment register, locations, supporting documentation and inspection history together. Make gaps easier to identify and follow up across the asset lifecycle.
Keep the asset and the evidence together.
EX equipment management needs a reliable relationship between the installed item and its supporting information. Heimdall's specialist module sits within the wider asset platform so documentation and inspection history remain connected to equipment identity.
A practical working sequence.
Agree the scope, responsibilities and review points with your team. These stages show the process to establish around the equipment and records.
- STEP 01
Responsible technical team · Agree the scope
Define the equipment population, information requirements and review responsibilities for the operation.
- STEP 02
Asset team · Capture the equipment
Record available identifiers, manufacturer information and relevant equipment details.
- STEP 03
Technical team · Connect the location
Link equipment to its installation context and location information.
- STEP 04
Document owner · Match supporting records
Connect relevant equipment documentation, certification and inspection records to the asset.
- STEP 05
Inspector and reviewer · Capture and review findings
Retain inspection information and make discrepancies or missing evidence available for technical follow-up.
- STEP 06
Asset owner · Maintain the lifecycle record
Update the information as equipment is maintained, modified, replaced or moved, retaining the relevant history.
What happens when the information is incomplete?
An unmatched document, uncertain identity or unresolved inspection finding should be flagged for technical review. Do not treat a database entry as proof of equipment suitability for an installation.
The resulting record
- An identified EX equipment record
- Installation and location context
- Connected documentation and inspection history
- Visible discrepancies and follow-up information
Understand the workflow.
Does a stored EX certificate establish installation suitability?
The responsible technical team must assess the equipment, its documentation and installation requirements. Document storage supports that assessment; it does not replace it.
Can EX and DROPS records share the same asset environment?
Yes. The platform combines specialist equipment modules with the asset register, documents and supporting management processes.
Walk through your own requirements.
Discuss the equipment, people and evidence involved in your operation. See how the workflow could be configured with Heimdall.
Request a Workflow Demonstration